Administrative Associate/Receptionist

Are you a passionate Administrative Associate looking to expand on your amazing organizational skills and attention to detail?  Do you love working to improve on processes and make the office run more efficiently?  Do you enjoy working closely with leadership teams to drive new ideas and initiatives? Do you want to be part of the bigger picture and contribute to an amazing client experience?  FWH has an opening for this exciting opportunity and if this sounds like you, please read on.

We are an established Chartered Professional Accounting firm based in Halifax, NS providing exceptional client service to our niche market of Physicians and Health Care professionals for 15+ years.  Joining our team means adding to an amazing company culture, becoming part of a fun supportive environment where you are encouraged to grow (both personally and professionally) and the opportunity to showcase YOUR individual superpowers.   We know our clients and staff say fantastic things about us and we invite potential candidates to apply now to find out more about this dynamic and fulfilling role with FWH.

The Company: FWH is a Chartered Professional Accounting firm that takes great pride in the quality services it provides to its clients.   Working with Physicians and Health Care professionals, we specialize in providing our clients with Financial Navigation around Risk management, Tax planning and Wealth accumulation. We are a small but mighty “boutique” firm with a growing team and client base.

  • We believe in doing the right thing at the right time for the right reason;
  • We are constantly looking for ways to embrace new technology for the betterment of our clients and team; and,
  • We LOVE our team and we love what we do!

The Position: We’re looking for an Administrative Ninja who is ready to tap into their skillset and grow out this exciting opportunity to support the administrative activities of the firm while working with the leadership team to anchor an exceptional client experience.

  • We offer an attractive compensation package that is reviewed annually;
  • Three (3) weeks vacation;
  • Competitive benefits cost shared by FWH that begin on DAY 1 and include virtual health access, as well as health and wellness programs;
  • Team events and celebrations;
  • Company Holidays (in addition to Statutory Holidays)
  • Flex time; and
  • A balanced approach to what work/life can look like.


  • Completion of an Office Administration Certificate/Business Administration Diploma program with a recognized institution
  • Experience in a receptionist/customer service/administrative role within an accounting firm or other fast paced professional office would be considered an asset
  • A general understanding of corporate and personal tax work would be considered an asset
  • Proficient in the use of Microsoft Office/Teams/Outlook
  • Experience with Caseware, Sharefile/Right Signature, GoToMeeting and One Note would be considered an asset
  • The ability to work from written processes- following directions
  • Comfortable with technology and learning new software
  • Exceptional interpersonal and communication skills
  • Keen attention to detail and the ability to prioritize multiple job requirements
  • Ability to work independently as well as part of a team
  • Adaptable to on-going changes and growth in the role
  • Utmost confidentiality
  • Comfortable working in a high output environment with a calm demeanor and a smile


  • Greeting and assisting clients
  • Planning and support for client meetings (virtual and in person)
  • Point of contact for clients and third parties ( ie banks/brokers/bookkeepers)
  • Answering the telephone and directing calls
  • Scheduling client meetings and preparing boardrooms
  • Maintaining client database and filing system (electronic and physical)
  • Preparing information for and dispatching information securely to clients and affiliates
  • Receiving, opening, logging, and assigning incoming mail (including client information)
  • Preparing outgoing mail for dispatch via Canada Post and courier
  • Processing client payments debit and credit card transactions
  • Processing various industry-specific documents


The Location: FWH is centrally located on Bayers Road near the Halifax Shopping Centre.  Our employees enjoy free access to open or sheltered parking and are within walking distance of public transportation stops, various restaurants, stores, walking trails and other professional services.


Why Should You Apply?

  • You want to grow your administrative skills and build upon your portfolio;
  • You want to work in a firm with good benefits and culture;
  • You want to work in a firm that is respectful, inclusive and supportive;
  • You want to take on new and exciting challenges in your work;
  • You want to be part of an amazing team of people.


If this sounds like the opportunity that you have been waiting for, please reach out to us and send along your resume and covering letter telling us how this role was meant for YOU!

 FWH is committed to fostering diversity and inclusion within our office and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our Team. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.

While we very much appreciate your interest in us and in the wonderful work we do, only those candidates who are selected for interview will be contacted. Thank you.

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